Guidelines for Selected Student-Trainee in NIC

 

Joining-in :

 

·         Selected students are required to report to the Section Officer, Personnel Division, NIC Hqrs, New Delhi for joining in NIC-Delhi, on or before the stipulated date mentioned in the Selection Letter.

·         They must produce the Selection Letter (sent from NIC to their institute) at the time of joining.

·         They must also bring in their Original certificates in support of the degree, they have claimed in the application form for project training in NIC.

·         After joining in, they will be allocated project based on their interest and availability of projects. From then onwards, they will report to the respective project guide for the projects.

·         They must Fill the following forms and submit to the project guide for his signatures

o        Joining Report Form

o        Temporary Identity Card Form

·         Duly filled & signed forms must then be submitted to the Section Officer, Personnel Division.

 

 

Monthly Meeting :

  1. All the students are required to attend monthly meeting scheduled on 1st of every month. It is mandatory to attend this meeting. The meeting will be conducted at 3:00 PM, on 1st of every month, in Training Division. Students will be required to submit their attendance statement. This meeting provides a ground for discussion for students, where they can talk about technical, administrative, problem etc. In case 1st is a holiday, meeting will be conducted on next working day.
  2. In the middle of the semester (on 1st April/1st October monthly meeting) students are required to present an abstract of their project during the meeting.
  3. Abstract of the project is a small document (about a page) consisting of Project Description, target beneficiaries of the project, Hardware/Software Technology used. Any other relevant unique information about the project may also be mentioned. As a part of the Abstract, also provide Keywords, words that are identified with the project and will enlist the project, whenever a search is made on that key-word. For example if a Search engine was developed as a part of the project then include ‘search engine’ as a  key word or include struts or .net or C sharp  etc)

 

Monthly Stipend :

  1. Students are required to submit their duly filled in Attendance Statement Form. on 30th/31st of every month to their respective project guide for the  signature. Fill all the columns carefully in the Attendance Statement Form, along with any leave taken with Start Date, End Date and No. of days of leave taken.
  2.  Submit this Signed Attendance Statement to the Section Officer, Personnel Division on 1st  of every month during the monthly meet.
  3. On 10th of every month, students can get their stipend money from the Accounts Department, NIC.
  4.  Last Stipend due to any student will either be collected by the student in person or it will be mailed to him in the form of Demand Draft at the address given by him/her, therefore all the Students Trainees must provide their address, where account section will dispatch the demand draft.
  5.  In case the office is closed on any of the dates mentioned above, the process must be done on the next working day.

 

Project Report :

  • All the students are required to submit a Project Report at the end of the project training.
  •  In this respect, a Sample Project Report Template is also kept on the training site under Application Forms. They must submit this report to their guide at least one-week  in advance, so as to give him enough time to review the report.
  • Duly signed in Report (4 copies : Training Division's copy, Guide's copy, Student's copy, Institute's copy) must then be submitted to the Personnel division along with the following 

 

 

1.      Project Clearance Form

 

2.      Attendance Statement for the last month

 

3.      Address for dispatch of Demand Draft in case of pending stipend.

  • In case, more copies are required then students can submit more than 4 also.
  • No loose certificates will be signed. Only bound (spiral/hard) copies of the reports will be signed.
  • These reports should be submitted to Training Division atleast 3 days in advance for signatures of HOD(Training).